Bid. Build. Better.Proposals, job costing, purchase orders, scheduling, time tracking, the client portal and so much more — one system, with contingency tracked against real costs.
Analysis
Money in vs out
$22,000.00 cash positionOne job, 62% of the way through, with $5,180 of contingency still in hand. Nothing here was retyped between the bid, the job and the books — so the margin on screen is the one that gets booked.
AI that actually helps you get work done
BidBuild IQ is business intelligence built for contractors — secure, private, and pointed at your own jobs and numbers. Draft a proposal, log hours, issue purchase orders or pull financial reporting, all through chat. Or connect your favorite AI model over MCP.
See what it can doTrack contingency like a pro.
Never guess with contingency again. BidBuild tracks against real numbers, products, and costs so the buffer is a live figure and the margin is something you can trust.
- Set contingency per line item, by percent or dollar
- Scored against real purchase orders and bills as they land
- Swings both ways — under plan releases it back
- Margin restated on every change, before the job closes
Oakfield pool + deck
$25,900 contract- Set at bid
- $1,400
- Swing to date
- −$310
- Contingency now
- $1,090
Ordering ran over plan. Margin moved while there was still job left to run.
Ridgeline kitchen
$41,200 contract- Set at bid
- $2,050
- Swing to date
- +$240
- Contingency now
- $2,290
Came in under plan, so the buffer grew. Most tools only count contingency down.
Illustrative figures. Contingency is held as a signed swing against plan, so it can go up as well as down.
Integrations that matter and move your business forward
Do more with less
Three things change when the bid, the job and the books stop living in different places — and you feel all three in the first week.
Price a bid
Rebuild the spreadsheetAnswer the questionnaire
Spot a job slipping
Find out at month-endSee it the day it happens
Answer “where’s my money?”
Build a reportAsk BidBuild IQ
Every cost lands in one ledger, and it ties to your books
Purchase orders, bills, change orders and commissions roll into one live figure per job — cost to complete, job float, and profit both with and without contingency. Then it reconciles to QuickBooks instead of fighting it, so the number you act on is the number you'll file.
- Cost to complete and job float
- Contingency tracked, not guessed
- Change orders in the same ledger
- QuickBooks Online and Desktop
BidBuild IQ flags the jobs drifting under margin before you go looking.
Bid in an afternoon, not over a weekend
Answer a structured set of questions and BidBuild prices the proposal from your own catalog, with your supplier's real pricing on the card — the same numbers you'd have reached by hand, without the weekend. The questionnaire is built per trade, so scope comes out complete the first time instead of surfacing three weeks in as a change order nobody priced. Someone who isn't an estimator can run it, so bids stop queuing behind one person.
- Questionnaires built per trade
- Priced options as you answer
- Proposal templates you control
- E-signature without leaving the page
Ask BidBuild IQ to draft it straight from the questionnaire.
Show them the fire bowl. Then show them the price.
Scenes are branded presentations built from your own photos and your own catalog. Pin a hotspot on the feature that sells the job and it opens the real product — spec sheet, color chart, live price. Drag a before-and-after slider across the yard you transformed. Send one link; they scroll it on the couch and come back asking about the upgrade instead of the discount.
Outdoor Plus — Cazo fire bowl 24"
#OPT-24RFO
Run more work without adding office staff
Homeowners answer their own questions in a branded portal — the schedule, the selections waiting on them, the photos, and a button to pay. Divisions keep multi-crew work separate. The admin load stops growing in step with the job count.
- Client portal cuts the status calls
- Selections and approvals in one place
- Divisions for multi-crew operations
- Online payments straight to the ledger
Log hours or raise a purchase order by asking BidBuild IQ — from Claude, Cursor, or your phone.
Business intelligence that tells you what changed, answers why, and does the next bit
Most business intelligence stops at a chart. BidBuild IQ works three layers over the same data — your jobs, your bids, your numbers — and then acts on it. Nothing generic.
Log 6 hours each for Mike and Dave on the Whitfield job, raise a PO to Heritage for the travertine coping, and attach today's site photos.
Done — three things:
- Logged 12 hours to the Whitfield job
- Drafted PO #1042 — Heritage, travertine coping, $2,840
- Added a job log with today's site photos
The PO is a draft — nothing goes to Heritage until you approve it.
Ask once. It does the work.
Your business intelligence is built in, with direct access to your jobs, bids and numbers — so a request in plain English becomes logged hours, a drafted purchase order and a job log. Prefer your own assistant? Our MCP server gives Claude, Cursor or anything else the same reach.
Anything that spends money or reaches a client comes back as a draft for you to approve.
Insights
Without being asked
Margin drifting, a job slipping, a lead going cold — surfaced on the dashboard before it becomes a problem you find out about at month-end.
Ask
Drill into any of it
“Which jobs are under 20% margin?” “What’s outstanding on the Oakfield job?” Plain language, answered off your own data — instead of an afternoon in reports.
Act
Not just answers
Log hours, create a lead, draft a proposal from a questionnaire, raise a purchase order — asked for in plain English, handed back as a draft. Or reach the same tools from Claude or Cursor over our MCP server.
Bring your own AI — seventy tools, live today
Beyond BidBuild IQ, we ship a full MCP server so any assistant you already trust reaches the same platform. Pricing stays yours either way — it drafts, you approve.
Bid off your distributor's live catalog
BidBuild connects directly to Heritage Pool Supply Group. Search their catalog from inside your own product list, see internal, market and Heritage pricing on the same card, and drop it straight into the bid — without retyping a single SKU.
Heritage search in your catalog
Import products and pricing without leaving BidBuild.
Proposal becomes a purchase order
Approved line items go to your branch as a PO.
Costs land in the job ledger
What you ordered shows against the budget automatically.
And when you're ready to grow
The marketing, the buying power and the bookkeeping are here too — not another vendor, another login, another bill.
The rest of what you run a business on
Start free. Move up when you outgrow it.
Every plan includes unlimited seats. You climb when your needs change, not when we say so.
Free
Seeing if it fits
What you get here
Order materials without leaving the job
- BidBuild Marketplace access
- Lead capture and lead stages
- Financing applications
- A free landing page you control
Essentials
or $3,990 a year — two months free
Winning work faster
What you get here
Questionnaire bidding and e-signature
- Everything in Free
- Questionnaire to priced proposal
- Proposal templates
- E-signature (multi-party via SignNow)
- Catalog and services
- Unlimited seats
Professional
Most popularor $6,990 a year — two months free
Knowing the numbers
What you get here
The job ledger — margin you can trust
- Everything in Essentials
- Full job management
- Cost-to-complete and job float
- Contingency tracking
- Client portal
- QuickBooks Online and Desktop
Enterprise
Multi-division operations
What you get here
Built around how you already work
- Everything in Professional
- Single sign-on and audit log
- Custom SLA and security review
- Implementation and a named CSM
- Managed Finance, Marketing and Engage
BidBuild IQ — business intelligence on every paid plan
BidBuild IQ runs on credits, so you only pay for work it actually does — a drafted proposal is about 5 credits, a coded bill about 1. Essentials and Professional include a monthly allotment, unused credits roll over into your busy season, and you set your own ceiling before anything tops up. Free includes daily lead insights.
Pricing at launch
Allotments set from real usage
Add up what you're paying for all of it
Most contractors are running four or five tools that don't talk to each other. Put your own numbers in — the only maths here is subtraction.
What are you paying now?
These are starting estimates — type over them with your real numbers.
You'd spend less by
$62/mo
$744 a year, and 5 logins become one.
- Unlimited seats — the price holds as you hire
- Keep QuickBooks; BidBuild syncs to it
- Start free and upgrade when you're ready
The questions you're actually asking
Start free. Save on your next material order.
Tell us what you build and we'll set you up with the questionnaires, templates and job phases that match your trade. No card, no commitment — and contractor pricing from the first day.